Secretary of the Senate's Office
353 State Capitol
Atlanta, Georgia 30334
Paragraph III of Section III. of Article III. of the Georgia Constitution signifies the Secretary of the Senate as an official officer of the Georgia State Senate. The Office of the Secretary of the Senate was created in 1789 and has proudly served the citizens of Georgia along with the Georgia State Senate for over 200 years.
The official duties of the Secretary of the Senate are fully detailed in the Official Code of Georgia Annotated and the Rules of the Georgia State Senate. The Secretary of the Senate is elected by a vote of the Senators for a two-year term concurrent with the members of the body. The Secretary serves as the official administrative officer and unofficial parliamentarian of the Senate. The Office of the Secretary of the Senate serves as custodian for all bills, resolutions, substitutes, amendments, records, papers and official documents filed with the Senate. In addition, the Secretary of the Senate's Office:
- Keeps an accurate record of daily proceedings in Senate Chamber;
- Tallies and records all votes on motions and legislation;
- Manages distribution of materials in Senate Chamber;
- Operates the sound recognition system in Senate Chamber;
- Compiles the chamber seating chart;
- Produces the "Order of Business" for each legislative day;
- Prints all copies of legislation for distribution;
- Indexes all legislation for reference purposes;
- Produces daily calendars for legislation;
- Proofreads, edits and perfects Senate versions of legislation;
- Proofreads and finalizes Senate committee meeting books;
- Enrolls and engrosses Senate legislation
- Prepares all applicable legislation for state archives;
- Compiles, edits and produces the Senate Journal for publication;
- Manages database for tracking legislation;
- Assists in editing and production of Senate Rules;
- Schedules Senate committee meetings;
- Provides parking, badges, security access and supplies for Senate staff.
The Secretary of the Senate's Office provides information to the general public, special interest groups, staff members and legislators alike by producing a myriad of documents which are vital to the daily operation of the Senate. These documents include:
- Senate Proposed First Readers - A report which provides a comprehensive list of all bills and resolutions dropped in the hopper the previous day and are available for first reading and referral to committee.
- Senate First Readers - A report which provides a brief summary of all bills and resolutions read the first time and referred to committee.
- Senate Daily Status - A report which shows the actions taken by the Senate on all bills and resolutions during the legislative day.
- Senate General Calendar - Calendar which lists bills or resolutions which have been reported out of their committee of origin, have been read the second time, and are available to be acted upon by the Senate.
- Senate Local Calendar - Calendar which provides a brief summary of all local legislation available for passage by the Senate on a particular legislative day.
- Senate Rules Calendar - Calendar set by the Committee on Rules and published daily during the last 35 days of the Session, lists bills and resolutions to be read the third time and acted upon by the Senate.
- The Composite Status - A cumulative report which shows the bill number, title, committee referral and actions on Senate and House legislation in both chambers.
- Senate Journal - The comprehensive official record of the Senate. Records the election of officers, committee assignments, action taken on legislation, motions made by Senators, communications received from Senators and the Governor and all Senate votes.
- Legislative Picture Book/White Book - A reference book containing information on all committee assignments, congressional districts, counties, and contact information for legislators.
- Tracking a Bill Through the General Assembly - A guide for tracking a bill through the legislative process of the Georgia General Assembly. Also contains the order of business when the Senate is in session.
- How a Bill Becomes a Law - A flowchart showing the life of a bill from conception to passage.
How To Obtain Information
Copies of legislation and applicable votes can be found online at www.legis.ga.gov, or in Room 353 State Capitol.